Keep Statistics 
Author Message
 Keep Statistics


Quote:

> I have a problem that is driving me grazy.

> It is about a kindergarten.  I would like to keep statistics of the kids
> that left the kindergarten.  The only way I can think of is every end of the
> year exporting them to another file.  Does anyone has any better idea of how
> to do this?

Nickolas,
Could you be more specific?  How are you keeping the data now?  What kind
of data (generally) do you want to keep on students?  How does data
tracking differ, if at all, between current and former students?  Is there
some reason why you need to keep the data for each group physically
separate from one another?  Do you expect to compare the two groups to
each other regularly, sort them together, etc?  What problem specifically
are you encountering?  That is, what would you like to do, how are you
trying to do it, and in what way is it failing to turn out the results you
want?  Right now it is unclear what problem it is that is driving you so
crazy.  Provide some more info (any or all of the above) and someone here
can probably help you out.

CC



Wed, 01 May 2002 03:00:00 GMT
 Keep Statistics

hey, if the problem is as simple as it seems, maybe just create another field
that you can designate "former" or "current" member of the class, or maybe you
can designate the year of thier entry / exit from the class, and then you can
perform FINDS for the group you want to examine, and you can even select
mulitiple groups to examine.
dan andrews


Wed, 01 May 2002 03:00:00 GMT
 Keep Statistics
Hi everyone,

I have a problem that is driving me grazy.

It is about a kindergarten.  I would like to keep statistics of the kids
that left the kindergarten.  The only way I can think of is every end of the
year exporting them to another file.  Does anyone has any better idea of how
to do this?

Any help will be appreciated.

Nicolas



Thu, 02 May 2002 03:00:00 GMT
 Keep Statistics
First, I would add a "date out" field.
Then you can use "Date In", "Date Out" as well as "Date in Question" and/or
"Today's Date" in a multitude of ways to confirm status at any point in
time.

AND
Regardless of how you manage the db structure, from a file management
perspective, there is nothing wrong with creating a new set of database
files at the start of a known event cycle. I do something similar to what
you want to do (for a Secondary College) four times (School Terms) a
calendar year. As well as my daily backups, I archive copies of my database
files for the start and end of each Term (that's 8 per year - kept forever).
Don't forget that FM (like most databases) will change the file's access
dates and times, so don't use your archive copies to check last year's info.


Quote:
> Thanks for your interest

> I will try to be more specific.
> At the moment I have 2 files.  CHILDREN & PAYMENTS

> 1) CHILDREN ( child id, name, address, category, date in, school year
> status, gstatus)
> 2) PAYMENTS(payment id, child id, amount, payment for period)

> In the CHILDREN file I created a relationship between status::gstatus and
a
> portal to see active & inactive members .  When a child will leave I go
into
> the status field which has radio buttons with the options (active ,
> Inactive),  and I make him/her inactive.  When a time comes to see
> statistics, once a week lets say,  I find all inactive members and see
them.
> BUT there are some children that stay this year as well and are not marked
> as inactive so my statistics are not correct ( I DO NOT KNOW HOW MANY
> CHILDREN I HAD ,LETS SAY 2 YEARS AGO because some children are still
active
> this year.  The only I can figure out to solve the problem is to export
the
> children to another file every end-of the school year and then delete
those
> children that actually will leave the kindergarten. In the statistics file
I
> would like to keep basic info. Name of child, date in, date out total
amount
> of money paid and for what period.

> Is there a way to do this  with better data structure.

> Nicolas





> > > I have a problem that is driving me grazy.

> > > It is about a kindergarten.  I would like to keep statistics of the
kids
> > > that left the kindergarten.  The only way I can think of is every end
of
> the
> > > year exporting them to another file.  Does anyone has any better idea
of
> how
> > > to do this?

> > Nickolas,
> > Could you be more specific?  How are you keeping the data now?  What
kind
> > of data (generally) do you want to keep on students?  How does data
> > tracking differ, if at all, between current and former students?  Is
there
> > some reason why you need to keep the data for each group physically
> > separate from one another?  Do you expect to compare the two groups to
> > each other regularly, sort them together, etc?  What problem
specifically
> > are you encountering?  That is, what would you like to do, how are you
> > trying to do it, and in what way is it failing to turn out the results
you
> > want?  Right now it is unclear what problem it is that is driving you so
> > crazy.  Provide some more info (any or all of the above) and someone
here
> > can probably help you out.

> > CC



Thu, 02 May 2002 03:00:00 GMT
 Keep Statistics
Thanks for your interest

I will try to be more specific.
At the moment I have 2 files.  CHILDREN & PAYMENTS

1) CHILDREN ( child id, name, address, category, date in, school year
status, gstatus)
2) PAYMENTS(payment id, child id, amount, payment for period)

In the CHILDREN file I created a relationship between status::gstatus and a
portal to see active & inactive members .  When a child will leave I go into
the status field which has radio buttons with the options (active ,
Inactive),  and I make him/her inactive.  When a time comes to see
statistics, once a week lets say,  I find all inactive members and see them.
BUT there are some children that stay this year as well and are not marked
as inactive so my statistics are not correct ( I DO NOT KNOW HOW MANY
CHILDREN I HAD ,LETS SAY 2 YEARS AGO because some children are still active
this year.  The only I can figure out to solve the problem is to export the
children to another file every end-of the school year and then delete those
children that actually will leave the kindergarten. In the statistics file I
would like to keep basic info. Name of child, date in, date out total amount
of money paid and for what period.

Is there a way to do this  with better data structure.

Nicolas


Quote:


> > I have a problem that is driving me grazy.

> > It is about a kindergarten.  I would like to keep statistics of the kids
> > that left the kindergarten.  The only way I can think of is every end of
the
> > year exporting them to another file.  Does anyone has any better idea of
how
> > to do this?

> Nickolas,
> Could you be more specific?  How are you keeping the data now?  What kind
> of data (generally) do you want to keep on students?  How does data
> tracking differ, if at all, between current and former students?  Is there
> some reason why you need to keep the data for each group physically
> separate from one another?  Do you expect to compare the two groups to
> each other regularly, sort them together, etc?  What problem specifically
> are you encountering?  That is, what would you like to do, how are you
> trying to do it, and in what way is it failing to turn out the results you
> want?  Right now it is unclear what problem it is that is driving you so
> crazy.  Provide some more info (any or all of the above) and someone here
> can probably help you out.

> CC



Fri, 03 May 2002 03:00:00 GMT
 
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